PDF Rights Management for the Enterprise / Large Publisher

With Enterprise PDF DRM you can manage sub-administrators, each with their own separate login accounts.  Actions performed by each sub-administrator are logged separately so you can see who performed what action/event.

Sub-administrators can be given either full or read only access to both the admin system and ecommerce commands.  Read only access enables sub-administrators to look up account information (i.e. see when a license file email was sent, or list customers using ecommerce commands) but not alter or delete it.

With Enterprise PDF DRM you can restrict the countries and location(s) from which your secure PDF documents can be used.

You can apply controls at both the global and individual user levels.  For example, you may have a policy that allows only users located in the US to use your protected documents but you want to allow access to a specific user from a different country.  Or you may want to block a specific country at the global level but allow access from that country for a specific user.

Country Restriction

Our geolocation security enables you to allow or block specific country access and record the country a user registers from so you can quickly see at a glance any unusual or suspicious user activity.

IP Restriction

With IP restriction, you can tie registration and document usage to a single IP or range of IP addresses on both a global and user basis, further locking down PDFs to controlled environments.

If you use Enterprise internally, then this is a great way of preventing internal users sharing their licenses with outsiders, or for making sure that only specific third parties can register from known country locations.  It also ensures that users who register on a laptop from say an approved location (e.g. the office) cannot then take their laptop home (a non-approved location) in order to view secure documents there.  You can therefore prevent sensitive documents from being taken outside your organization.

Auto Restriction

If you don’t know a user’s IP address or country location then you can let Enterprise pickup and store this information in the user’s account when the user registers their license or uses the Web Viewer for the first time.  This saves you having to look up and manually enter the information after a user has first registered.

License Suspension

You can suspend individual licenses to prevent users from continuing to view secure documents on specific computers.  For example, if a user tells you they have purchased a new computer and will no longer be using their old one, then you can prevent them from continuing to view secure PDF documents on that computer, and also from registering licenses on that computer in the future.

With Enterprise PDF DRM you can enforce the printing of color documents in black & white or grayscale.

You may for example want users to be able to view documents in color but only print them in black & white.

User Logs

Enterprise PDF DRM records the country users register from if geolocation is enabled.

Document Logs

With Enterprise PDF DRM the use of individual documents can be logged so you can see who viewed and/or printed them and when this occurred.

Administrator Logs

The administration system logs when each sub-administrator logs on, when they performed an action (i.e. adding, deleting, or modifying a record), and when this occurred.

If you make any changes on the administration system (e.g. grant a user extra prints, revoke document access, etc.) then the Safeguard Secure PDF Viewer must connect to the administration server to pick these up.

With Enterprise PDF DRM you have additional options available for verifying document access:

• only when an Internet connection is available
• after n days and then never again
• the ability to specify a grace period

Only when an Internet connection is available

The Viewer checks access validity with the Administration server when an Internet connection is available.  This is the most flexible choice since most users will be connected to the Internet so checks will regularly take place, but it does not enforce a connection if one is not available.

After n days and then never again

Users have to connect to the Administration server after the number of days you specify here.  After this connection, they will not have to connect to the server again for this document.  This feature is useful where you have given credit terms to a customer and need the opportunity to revoke access to the document if you have not been paid.  For example if you give your customers 30 day credit you might want to set it at 45 days giving you time to revoke access in the event of non-payment.

Grace period

If you force users to connect to the Internet every n days, then you can also specify a grace period (e.g. verify document access every 10 days with 3 days grace period).  If a user opens a document in say 15 days time at a location where no Internet access is available (on a plane, boat, etc.) a message will be displayed telling them they have now 3 days before they must connect to the Internet rather than document access being denied.

While Safeguard PDF Security enables you to select multiple user accounts to perform actions on (e.g. giving several users access to one or more new publications or documents you have published), Enterprise PDF DRM lets you perform actions on ALL your user accounts in one go.  This provides a quick way of updating user accounts without you having to manually select individual or multiple accounts across many pages of records.

The following batch changes are available:

• Add extra licenses
• Change account validity (start and end dates)
• Delete user accounts that have expired / are suspended / not registered
• Resend registration email
• Resend license files to all users that have not registered
• Resend Web Viewer login details
• Grant document access to one or more documents
• Grant publication access to one or more publications
• Grant Web Viewer access
• Batch change document prints – for every customer grant an extra print to document X

Enterprise PDF DRM lets you customize system messages or redirection to a URL of your choice, and determine when they display.

Unauthorized Use Web Page

Instead of showing a message when a user attempts to open a protected PDF document they have not been given access to, Enterprise PDF DRM lets you re-direct users to a web page.

This is useful if you have a specific purchase page that you want to re-direct users to, if you need the ability to change your unauthorized use message regularly, or want to display a branded page with images.

Document Expiry Text or Web Page

With Enterprise PDF DRM you can customize the text that is shown when your protected PDF documents expire, or alternatively you can redirect users to a web page where this information is displayed.  You can choose to have the message or URL displayed when your documents expire, or n days before to give users ample time to renew their subscriptions.  The expiry date can be dynamically inserted when the message is displayed.

Welcome Web Page

With Enterprise PDF DRM you can re-direct users to a web page the first time they open your document or ebook (e.g. “Thank you for buying… In case of any difficulties… Other books we sell… etc.”) .

Splashscreen Image

Each time a protected PDF document is loaded, a splash screen can be displayed.  With Enterprise PDF DRM you can also specify how long this is displayed for.

Enterprise PDF DRM provides advanced search and sort filters to help you find the customers and documents you are looking for more easily.

The following additional filter options are available for displaying documents:

• With printing enabled
• With printing disabled
• Validity check=never
• Validity check=always
• With print logging enabled
• With view logging enabled

You can also apply additional filters to search options in order to provide finer granularity for items you are searching for.

For example, you might want to only display documents that begin with certain characters in their names or just search for text within document notes.

Reports

With Enterprise PDF DRM reports can be run against users, documents, and publications, exported and then saved.

For example, you might want to run a report on what users have access to document x, or what users have been added in the last week.

Pie Charts

With Enterprise PDF DRM you can see which are your top 5 most accessed, viewed and printed documents and export this information to a CSV file.

With Enterprise PDF DRM you can choose to export all the available information, or just subsets – for example, all users that have not registered, or all documents that have expired.

Backups

Backups allow you to download to your computer a zipped copy of all your current administration system data so you can process it separately, or if required, restore it at a later date.

Ecommerce

With Enterprise PDF DRM additional ecommerce commands are available to:

• List all users and the documents and publications they have access to
• Suspend and enable users
• List all documents a user has viewed
• List all documents a user has printed
• Revoke document access
• Revoke publication access
• Restrict document use to an IP address(es)
• Restrict document use to a country location(s)

Web Viewer

Additional security controls are available for user login.

Multiple logins

If you allow multiple simultaneous logins then you can specify the number of sessions allowed.  This is useful if you want to create a single user account for a company but limit the number of users who can be logged in to that account and viewing protected documents at any one time.

Password policy

You can control whether users are allowed to reset their passwords, their length, and the types of characters they must contain.