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HOW LOCKLIZARD PRODUCTS CAN HELP WITH COMPLIANCE
Today there are many acts of legislation that must be complied with. Sarbanes-Oxley (SOX) is probably the single piece of legislation to hit almost all businesses – even more so than the HIPAA (Health Insurance Portability and Accountability Act) which came into full force in April 2005 or the Gram-Leach-Bliley Act (GLBA) which is focused upon the financial sector.
Locklizard digital rights management products, pdf security, web page protection and copy control software are ideal for helping you comply with all these regulations. To show you what can be achieved we have identified the different compliance requirements you face, and how Locklizard solves them for you.
 Business process compliance
Locklizard can help with all process compliance requirements. You can use Locklizard to ensure that only those authorized can view information and prove that it cannot have been seen or used by anyone else.
So you can prove that your business processes are sound and secure – better than relying on encryption where once information has been decrypted the user can distribute it to anyone they want.
Information access compliance
You can also prove who actually registered to read information, and who did not, even if they were authorized to read it. And if it is necessary you can prove when they read specific documents, and the location they were at when the documents were accessed. Also if any of the documents were printed that can be monitored.
Ensuring information becomes inaccessible
In many circumstances you are only legally required to maintain information for a specific time period (commonly 6 or 7 years) and after that you may destroy information after that time. It can be very important for you to be certain that information will become destroyed at the actual time, and not be capable of recovery from backups or personal copies. Locklizard allows you to set and end date by document, so you can be certain that from that end date the document is inaccessible, and effectively destroyed. For further reading see document retention.
Information secrecy
Since Locklizard uses the best available encryption methods you can be sure that documents cannot be accessed by anyone who is not authorized. Authorized users do not have the ability to pass on their authority to others, so lines of accountability are clear and precise.
Control of availability of documents
You may need to be able to prove that documents could not have been used before a given date (SEC reports, analyst briefings, formal reports to statutory bodies). Locklizard can control access so that they cannot be seen before the date on which thy are authorized.
Controlling legal access
You may need to provide access to privileged documents to lawyers or other investigators as part of the legal process known as discovery, or because you need to provide documents to your own advisers. You want to be sure that only documents that you have authorized can be used and be able to know which parties have used them. This is an ideal way of being sure that others can only gain access to specifically authorized information and cannot go on ‘fishing trips’ through your information. It also allows you to set an expiration date on information.
See also internal document control, external document control, and content management.
Locklizard digital rights management products are ideal for helping you comply with regulations such as Sarbanes-Oxley (SOX), HIPAA and Gram-Leach-Bliley Act (GLBA).
Ensure regulatory compliance with our digital rights management products that secure pdf documents, files, web pages, portals, websites, html, images, elearning courses and software. Prevent copying, printing and sharing of your content. Complying with SOX legislation using DRM document security software.
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